Section 1: Officers
The officers of the club shall be President, First Vice-President, Second Vice-President, Secretary, Treasurer, Executive Test Chair, Executive Membership Chair, and the Executive Volunteer Coordinator.
Section 1-A: No officer or member of the Board of Directors of the AFSC can be a member of the Board of Directors or an officer of another figure skating club in the State of Georgia except interclub associations.
Section 1-B: The nominees for President must have served at least one full year (July – June) on the Board of Directors of the AFSC during the three years prior to the election to the office of President. Every nominee for all other offices must have been a member of the AFSC in good standing for the entire preceding club year (July-June). Elected members must designate the Atlanta FSC as their home club for the duration of their terms.
Section 2: Duties of the President
Section 2-A: The President shall take charge of the club to preside at all meetings of the club and meetings of the Board of Directors. The President shall be responsible for the entire supervision and management of the club and its property pending the action of the Board of Directors; shall have the power to suspend any member for violating the bylaws or regulations of the club, pending the approval of the Board; shall call special board meetings and club meetings, and shall present motions to voting Board members for vote by e-mail. All contracts and agreements shall be approved by the Board and signed by the President.
Section 2-B: The Board shall ask the immediate past President to serve a one-year term as Advisor to the Board with full voting rights. Should the immediate Past President be unable or unwilling to serve, other past officers may be considered to fill this position.
Section 3: Duties of the First Vice-President
The First Vice-President shall assist the President in the discharge of his or her duties and in his or her absence assume his or her duties and officiate in his or her stead. The First Vice-President shall supervise and coordinate the activities of all standing committees. The First Vice-President shall serve as an AFSC Delegate to the Southern Interclub Council.
Section 4: Duties of the Second Vice-President
The Second Vice-President shall act as corresponding secretary of the club. The Second Vice-President shall also chair the Club Ice Committee and be a member of the Special Events Committee.
Section 5: Duties of the Secretary
The Secretary shall keep the minutes of the meetings of the club and of the Board of Directors, and supervise all reports and documents connected with the business of the club.
Section 6: Duties of the Treasurer
The Treasurer shall have charge of the funds of the club and shall keep a record of all receipts and disbursements and shall render a written report when requested by the President or Board of Directors and at each board and general meeting. The President or the Treasurer shall sign all checks drawn on the club’s account for amounts less than or equal to $1,000. The President shall give notice in writing of such checks drawn and signed to the Treasurer within seven days. Both the President and the Treasurer shall sign all checks drawn on the club’s account for amounts greater than $2000. The Treasurer shall have financial statements and information necessary for tax returns prepared and submitted to the Board of Directors within a reasonable time following the close of the club’s fiscal year end. At the Board’s request, an outside accountant shall prepare these financial statements and tax returns. The treasurer shall perform other duties assigned by the Board of Directors that are consistent with the position’s purpose.
Section 7: Duties of the Executive Test Chair
The Executive Test Chair may be a non-elected member of the Board, appointed by the President, with full voting rights. The Executive Test Chair must meet the qualifications outlined in Article III, Section 1 of this Constitution. The Executive Test Chair shall chair the Test Committee.
Section 8: Duties of the Executive Membership Chair
The Executive Membership Chair may be a non-elected member of the Board with full voting rights appointed by the President for one year beginning April 1st of the club year and ending March 31st of the following club year. The Executive Membership Chair must meet the qualifications outlined in Article IV, Section 1 of the Constitution. The Executive Membership Chair shall chair the Membership Committee, supervise the keeping of a roll of membership together with the dates of their election and a record of all members elected, deceased, suspended or expelled, and perform other duties assigned by the Board of Directors that are consistent with the position’s purpose.
Section 9: Nomination Committee
Section 9-A: Membership
At the January meeting, the board shall choose a nominating committee chair who will select a committee comprised of three members of the current Board of Directors and at least three additional members in good standing, such that each active club facility (see Article III, Section 1) is represented.
Section 9-B: Duties
The Nominating Committee shall meet during the first two weeks of February to begin the process of nominating candidates for the expiring Board positions, taking into consideration nominations proposed in writing by the general membership. No committee members, including the Chair, may be placed on the ballot. The Committee shall present a slate of candidates that will assure that the makeup of the full Board will comply with Article III, Section 1. The Committee shall post the slate of nominees by March 15th at each active club facility. It shall mail or e-mail ballot forms to eligible voting members no later than April 1st. The ballet forms must be returned and postmarked or e-mailed to the Chair of the Committee no later than April 30. The Committee shall reconvene no later than the first week of May to open and count votes. The Chair will present results to the Board no later than the May Board meeting and will ensure that the ballots are physically and electronically stored until the annual meeting of the following year.
Section 9-C: General Membership Nominating Procedure
Nominations to be considered by the Nominating Committee may be submitted by the general membership in writing on forms provided by the AFSC. Such forms must be signed and dated by the nominator and mailed or emailed to the Nominations Committee chair by March 1 (receipt). Nominations submitted by the general membership do not guarantee inclusion on the ballot.
Section 10: Elections
Section 10-A: Officers
The President, First Vice-President, Second Vice-President, Secretary and Treasurer shall be elected by the incoming Board of Directors at a special meeting to occur prior to the annual meeting at a place, date and time decided by the returning members of the Board. The President must meet the requirements of Article IV, Section 1-B. Each officer shall serve a term for one year. The officers for the ensuing year shall be announced at the annual meeting and will take office at the regular Board of Directors meeting in July.
Section 10-B: Board of Directors
The Board of Directors shall be elected by written ballot of the general membership and shall serve for a term of two years beginning at the regular Board of Directors meeting in July. Five of the elected board members’ terms will expire in even-numbered years and five of the elected board members’ terms will expire in odd-numbered years.
Section 10-C: Method of Voting
Voting shall be electronic or by written ballot by eligible voting members. Eligible voting members are all members in good standing and 18 years of age or over whose home club is the Atlanta FSC. The candidates receiving the highest total votes cast shall be elected subject to the restrictions of Article III, Section 1. A quorum, as defined in Article VII, Section 3 shall be necessary for the election to be valid.
Section 11: Provisions for Replacing a Board Member
If a board vacancy occurs, the President will appoint, with the approval of the Board, a club member in good standing and qualified under Article III, Section 1 to serve the remaining term. If a vacancy occurs in the Presidency, the First Vice-President shall automatically assume the Presidency. If a vacancy occurs in any other office of the club, excluding nonelected directors, the Board of Directors shall elect a replacement from the remaining members of the Board.